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Hiring Process - Student Worker

Creating the Posting
Student Worker Supervisor — For training or assistance with our applicant tracking system, PeopleAdmin, contact Student Financial Services at or 636-481-3202.

  • Student Worker Supervisor
    • Creates posting in PeopleAdmin
    • Submits posting in PeopleAdmin for approval to manager
  •  Manager of Student Worker Supervisor
    • Reviews/approves posting in PeopleAdmin
    • Submits posting in PeopleAdmin for Approval to Student Worker HR
  • Student Worker HR
    • Reviews/approves posting in PeopleAdmin and posts position

Selecting & Hiring the Candidate

  • Student Worker Supervisor
    • Reviews applications in PeopleAdmin
    • Interviews selected applicants
    • Makes job offer contingent upon a clear background check.
    • Submits Recommend for Hire (Student Worker HR receives notification to start Hiring Proposal) MUST INCLUDE the following information in the comments box for hiring proposal:
      • DOB (for background check)
      • Fund Code
      • Org Code
      • Account Code
      • Program Code
      • Activity Code (if applicable)
    • After receiving clear background notification from HR, instructs new student worker to report to HR before the first day of employment to complete required paperwork and orientation videos. Reminds student to bring two (2) original forms of ID for I-9 verification and a voided check for direct deposit. Total process will take three hours.

DO NOT ALLOW student to begin working until VPSS approves hiring proposal, clear background check is received, and ALL required employment forms and training videos are complete.

  • Student Worker HR
    • Completes Hiring Proposal in PeopleAdmin
    • Submits to VPSS for final approval in PeopleAdmin
  • VP of Student Services (VPSS)
    • Approves or cancels Hiring Proposal in PeopleAdmin
      • If approved, Hiring Proposal submitted to Human Resources in PeopleAdmin
      • If cancelled, PeopleAdmin will notify Student Worker Supervisor that Hiring Proposal has been cancelled. Student Worker Supervisor will need to notify student.

  • Human Resources
    • Runs background check after VPSS approves hiring proposal
    • Approves final hiring proposal from the VPSS
    • Contacts Student Worker Supervisor with background check results
    • Continues with onboarding process

Student Workers need approval to work each academic year for all positions worked. When rehiring a student worker, please complete the rehire Student Employment Form.

For further instructions, refer to the Student Worker User Guide located on MyJeffco Employee tab — click on the Human Resources/Recruitment section or PeopleAdmin.